The process of organizing consists of following steps!
- Identification and Division of work:
- Grouping the Jobs and Departmentalisation:
- Assignment of Duties:
- Establishing Reporting Relationship:
1. Identification and Division of work:
The organising function begins with the division of total work into smaller units. Each unit of total work is called a job.
And an individual in the organisation is assigned one job only. The division of work into smaller jobs leads to specialization because jobs are assigned to individuals according to their qualifications and capabilities. The division of work leads to systematic working. For example, in a bank every individual is assigned a job. One cashier accepts cash, one cashier makes payments, one person issues cheque books, one person receives cheques, etc. With division of work into jobs the banks work very smoothly and systematically.
Departmentalisation:
After dividing the work in smaller jobs, related and similar jobs are grouped together and put under one department. The departmentation or grouping of jobs can be done by the organisation in different ways. But the most common two ways are:
(a) Functional departmentation:
(b) Divisional departmentation:
3. Assignment of Duties:
After dividing the organisation into specialised departments each individual working in different departments is assigned a duty matching to his skill and qualifications. The work is assigned according to the ability of individuals. Employees are assigned duties by giving them a document called job description. This document clearly defines the contents and responsibilities related to the job.
4. Establishing Reporting Relationship:
After grouping the activities in different departments the employees have to perform the job and to perform the job every individual needs some authority. So, in the fourth step of organising process all the individuals are assigned some authority matching to the job they have to perform.