Work Faster by consolidating Worksheets in Excel

Still copying and pasting new data from those awfully long monthly reports into your calculation sheet?? So unnecessary once you learn the below method to consolidate data from various sheets:

Use Excel’s Consolidate feature to consolidate your worksheets (located in one workbook or multiple workbooks) into one worksheet. Below you can find the workbooks of three districts.




As you can see, the worksheets are not identical. However, the beauty of the Consolidate feature is that it can easily sum, count, average, etc this data by looking at the labels. This is a lot easier than creating formulas.

  1. Open all three workbooks.

  2. Open a blank workbook. On the Data tab, in the Data Tools group, click Consolidate.

Click Consolidate

  1. Choose the Sum function to sum the data.

  2. Click in the Reference box, select the range A1:E4 in the district1 workbook, and click Add.

  3. Repeat step 4 for the district2 and district3 workbook.

Add References

  1. Check Top row, Left column and Create links to source data.

Note: if you don’t check Top row and Left column, Excel sums all cells that have the same position. For example, cell B2 (in district1.xlsx) + cell B2 (in district2.xlsx) + cell B2 (in district3.xlsx). Because our worksheets are not identical, we want Excel to sum cells that have the same labels. If you check Create links to source data, Excel creates a link to your source data (your consolidated data will be updated if your source data changes) and creates an outline.

  1. Click OK.


Collapsed Consolidated Data

Expanded Consolidated Data

This would make your life so much easier, and your work in excel so much faster!!

NOTE: MS Excel is a commonly used Microsoft Office application. It is a spreadsheet program that is used to save and analyze numerical data. To see more help articles like the above, please visit my BI profile here:

Do leave a LIKE if this helped you, and don’t forget to drop in a comment if there are any suggestions!! :innocent: